ANNOUNCEMENT

REQUEST FOR PROPOSALS

FIXED BASE OPERATOR OR SPECIALIZED AVIATION SERVICE OPERATOR

BRANTLEY COUNTY AIRPORT (4J1)

The Brantley County Airport Authority (The "Authority") acting on behalf of the Authority and/or the Brantley County Board of Commissioners invites proposals from qualified persons or firms interested in entering into an agreement(s) for a Fixed Base Operator (FBO) or Specialized Aviation Service Operator (SASO) to lease and operate general aviation facility(s) at the Brantley County Airport (4J1), located off Highway 82 near Nahunta, Georgia.

Our new runway is 4,000 ft x 75 ft with PAPIs on each end, a rotating beacon, wind cone and segmented circle. The airport is equipped with medium intensity runway and taxiway lighting. We also have a 100 ft x 217.5 ft aircraft parking apron, vehicular access road and vehicular parking area. A copy of the Brantley County Airport Minimum Standards for Airport Aeronautical Activities (the "Minimum Standards") has been included as an attachment to this Request for Proposals (this "RFP").

Copies of your sealed proposal must be received by the Authority at or prior to 12:00 p.m. local time on April 25,  2011 at the Brantley County Airport Authority Office, 33 Allen Street, Suite 200, Nahunta, Georgia 31553. The Authority will review proposals and interview those parties submitting proposals and recommend candidates to the Airport Authority. The Authority, in its sole and absolute discretion, will then negotiate with the recommended candidates of its choosing to attempt agreement upon the terms of an appropriate lease and operating agreement for the airport.

Any questions concerning this RFP should be directed in writing to:

Ms. Mary Gibson, Chairman

                    Brantley County Airport Authority

P.O. Box 792

33 Allen Street, Suite 200

Nahunta, Georgia 31553

  • BY EMAIL AT:  mary@brantleycountyairport.com

     

  • PROPOSAL REQUIREMENTS

    The proposals should include the following items which are consistent with the Minimum Standards attached to and incorporated herein:

      1. Start-up Requirements.
      2. Pricing and Proposed Procedures.
      3. Conceptual Land use Identification Plan.
      4. Conceptual Site Development Plan

      1. Resume(s) of the respondent, company or person as to qualifications, experience and ability to operate a "full service" general aviation facility.
      2. Personal and business references.

    The proposal must be typewritten or produced by a word processor. Font size shall be no less than 12-point type. The proposal must be submitted on 8 ½" x 11" white paper printed on one side only. Margins shall be no less than 1" around the perimeter of each page. Each page shall be numbered. The maximum number pages allowed for the proposal shall be twenty (20). A cover letter (maximum of one page) is optional.

    AWARD OF CONTRACT AND RESERVATION OF RIGHTS

     

     

     

    Minimum Standards for

    Airport Aeronautical Activities

    (Modified from the AOPA 1998 booklet on Minimum Standards for Commercial Aeronautical Activities) 

    FOR

    BRANTLEY COUNTY, GEORGIA

    GENERAL AVIATION AIRPORT (4J1)

    1. Definitions

    Unless from the context a different meaning is apparent as used in these Standards, the terms hereinafter used shall be defined as follows:

    1. Introduction

      In order to encourage and ensure the provision of adequate services and facilities, the economic health of, and the orderly development of aviation and related aeronautical activities at the Brantley County Airport (4J1), and the Brantley County Airport Authority as Sponsor has established these minimum standards and requirements ("Minimum Standards").

      The following sections set forth the Minimum Standards prerequisite to a person or entity operating upon and engaging in one or more Commercial Aeronautical Activities at the airport. The minimum standards are not intended to be all-inclusive. Any person or entity engaging in Aviation Operations and/or Aeronautical Activities at the airport will be required to comply with all applicable federal, state, and local laws; ordinances; codes; and other similar regulatory measures pertaining to such activities.

       

    2. Statement of Policy

      The Authority intends to operate, manage, plan, finance, and develop the airport for its long-term financial health and safety in a manner consistent with accepted airport practices and applicable federal, state, and local policies and regulations.

      Accordingly, all applicants who perform Commercial Aeronautical Activities at the airport shall be accorded a fair and reasonable opportunity, without unlawful discrimination, to qualify and to compete (if applicable) to occupy available airport facilities. Applicants shall also have the opportunity to provide appropriate Aeronautical Activities subject to the Minimum Standards as established by the Sponsor.

      However, the granting of rights and privileges to individuals and businesses to engage in Aeronautical Activities shall not be construed in any manner as affording any Operator any exclusive right for use of the premises and/or facilities at the airport, other than those premises which may be leased exclusively to any Operator, and then only to the extent provided in a written lease and/or permit.

      While the Airport Manager has the authority to manage the airport (including the authority to interpret, administer, and enforce airport agreements and airport owner policies and the authority to permit temporary, short-term occupancy of the airport), the ultimate authority to grant the occupancy and use of airport real estate or permits allowing for the conduct of commercial aeronautical activities, and to approve, amend, or supplement all leases and permits is expressly reserved to the Sponsor.

      Many types of Aeronautical Activities may exist that are too varied to reasonably permit the establishment of specific Minimum Standards for each. When specific Aeronautical Activities that are proposed for conduct on the airport that do not fall within the categories documented, Minimum Standards can be developed on a case-by-case basis, taking into consideration the desires of the applicant and the airport, and the public demand for such service. The Sponsor can utilize a simple permit process to authorize such activities.

       

    3. Specialized Aviation Service Operation (SASO)

      The Authority recognizes that when specialized aviation service operations (SASOs), sometimes known as single service operators or special fixed base operators, apply to do business on the airport, difficulties can arise if the SASOs are required to comply with all provisions of published Minimum Standards. Accordingly, the Authority may develop reasonable, relevant, and applicable standards for each type and class of service. Examples of these specialized services may include flight training, airframe and power plant repair and maintenance, aircraft charter, air taxi or air ambulance, aircraft sales, avionics, instrument or propeller services or other specialized commercial flight support businesses. These Minimum Standards may be supplemented, amended, or modified by the Sponsor from time to time and in such manner and to such extent as is deemed reasonable and appropriate by the Sponsor.

    4. Conflicts with Existing Agreements or Federal Law

      These Minimum Standards are not retroactive. They do not affect the current term of any written agreement properly executed prior to the date of adoption and approval of these Minimum Standards. Upon expiration of an existing agreement, or if the Operator desires to materially increase or expand its activities, the operator shall then comply with the provisions of these Minimum Standards. A requirement under these Minimum Standards or an agreement that an Operator comply with applicable local or state law does not create an opportunity or right in the Sponsor or airport to enact or enforce any local ordinance which is preempted under federal law. This includes any attempt to regulate airspace or the conduct of Flight Operations.

       

    5. General Requirements

    The following general requirements shall apply to all Commercial Aeronautical Activities at the airport. An operator engaging in a Commercial Aeronautical Activity or activities at the airport must comply with the general requirements of this section.

    1. Agreement: No entity shall conduct a Commercial Aeronautical Activity unless a valid agreement authorizing such activity has been entered into by the entity and the Airport Sponsor. The agreement will have a maximum initial term of 20 years. The Sponsor may provide optional extensions of the agreement up to 5 years, under agreed-upon terms and conditions.

      The agreement will present the terms and conditions under which the activity will be conducted at the airport, including but not limited to: term of the agreement; rentals; fees; charges; and the rights and obligations of the respective parties.

    2. Fees and Charges: The Operator shall pay the fees and charges negotiated with the Sponsor for the applicable Aeronautical Activities. Information relative to fees and charges applicable to the Aeronautical Activity described will be made available to the prospective Operator by the Airport Manager.

    3. Leased Premises: [Note: Under the terms and conditions applied to Specialized Aviation Service Operations (SASO), a ground rental lease may not be required. For all others, the following leased premise guidelines apply.]

      The Operator shall lease, sublease, or construct sufficient ground space, facilities, and accommodations for the proposed Aeronautical Activity. When more than one activity is proposed or when the Operator will be conducting activities from an FBO leasehold as an approved sublessee (with Airport Managers approval), the minimum lease terms may vary depending on the nature of each activity.

      The Operator must provide a full description and conceptual drawing [if required] of the location of the ground space, facilities, and accommodations to be utilized for the Operator’s proposed Aeronautical Activity. The operator must also provide a schedule of development and identify the location of aircraft parking and staging areas, general aviation customer lounges, vehicle parking, and restrooms.

      The ground space shall include an appropriate aircraft parking apron with tiedown and/or hangar facilities sufficient to accommodate the current aeronautical activity and the types of general aviation aircraft frequenting the airport. Ground space shall also accommodate paved roadways and vehicle parking facilities which do not enter the area of operation (AOA).

      The facilities and floor space allotments shall include office and customer lounge facilities which must be properly heated, ventilated, cooled, and lighted. General aviation user accommodations shall include telephones for customer use, restrooms, and sufficient on-site customer vehicle parking spaces.

      Access for "Through the Fence" Commercial Aeronautical Activities will be assessed on a case-by-case basis. In all such cases, authorization for such access will consider any applicable federal regulation with which the airport must comply such as FAR Parts 107 [security] and 139 [airport certification].

    4. Site Development: Detailed development plans must be submitted to the Sponsor through the Airport Manager’s office. All constructions plans must be submitted for approval prior to modification or construction of any building, hangar, or other aeronautical facility on the leased premises.

      Operators must maintain the leased premises in a neat and orderly condition and provide the necessary personnel to perform day to day operational duties and maintenance upon the facilities.

    5. Products and Services: Products and services shall be provided on a fair, equal, and non-discriminatory basis to all users of the airport. These products and services shall be provided at fair, reasonable, and non-discriminatory prices. If lawful, reasonable and non-discriminatory discounts and other similar types of price reductions may be extended to like purchasers and users.

    6. Licenses, Permits, and Certifications: The Operator(s) shall obtain and comply with all necessary licenses and permits for the conduct of anticipated activities at the airport required by the Sponsor or any other duly authorized governmental agency having jurisdiction. The Operator shall not engage in any activities at the airport prior to obtaining any certification required by the FAA.

    7. Personnel: The Operator(s) shall have in its employ, and on duty during defined operating hours, trained personnel in such numbers as are required to meet Minimum Standards herein. The Operator(s) shall also provide an employee in the airport office to supervise the operations on the leased premises. This employee must be able to address the service and product needs of aircraft owners and pilots. Such person(s) shall be authorized to represent and act for, and on behalf of, the Operator(s) during all business hours. All personnel are required to hold appropriate FAA certificates and ratings, as applicable.

    8. Payment of Rents and Fees: No entity shall be permitted to engage in Commercial Aeronautical Activities unless said entity is current in the payment of all rents, fees, or other sums accruing to the Sponsor under any and all agreements.

    9. Laws, Rules, and Regulations: Any provider of Commercial Aeronautical Activities and services at the airport shall engage in those activities only in accordance with all applicable laws, rules, and regulations of the federal government, the state of Georgia, and all other governmental bodies having jurisdiction, including the regulations of the FAA, the U.S. Department of Transportation, and Brantley County Board of Commissioners, and the Authority.

    10. Insurance Requirements: The following insurance requirements apply to those Operators who provide an Aeronautical Service on airport property:

    Prior to using the airport property the Operator(s) will provide the airport with a certificate(s) of insurance identifying the policies described above. The certificate(s) will include a provision that gives the airport 30 days prior written notice of any modification or cancellation to the insurance policy with policy limits and coverages acceptable to the sponsor in its sole discretion.

    1. Assignments, Subletting, and Encumbrances: All assignments, subletting, and encumbrances of agreements between an authorized Operator and another entity must receive prior written approval of the Sponsor.

      A request for such written permission, prepared in as much detail as required by the Sponsor, will be submitted to the Sponsor through the Airport Manager for its review and approval, which will be completed in a timely fashion. This does not apply to activities provided for under the terms of an existing agreement, including rental to tie-downs and hangar space for aircraft storage. Permission will not be unreasonably withheld and response to requests will be made within 45 days of receipt by the Sponsor.

    2. Taxes: The Operator(s) shall, at its sole cost and expense, pay any and all taxes, which now or in the future may be assessed against the leasehold land, improvements thereto, or otherwise assessed upon its operations.

    3. Signage: The Operator(s) shall not erect, maintain, or display any sign on the leased premises or elsewhere on the airport unless he first obtains the prior consent of the Airport Manager. All signage must meet the requirements of the Sponsor.

    4. Environmental Compliance: All Operators who dispense fuel, store fuel, and perform aircraft maintenance shall strictly comply with all federal, state, and local laws, rules, and regulations concerning the handling, use, and storage of fuel, oil, solvents, chemicals, and other hazardous materials.

      Operators will first obtain approval from the Sponsor before engaging in, or permitting on the leased premises, the stripping and/or painting of aircraft or any other vehicles.

    5. Safety of Others: All Aeronautical Activities at the airport shall at all times be conducted with due consideration to the safety of all airport users, other persons, and property located at or about the airport.

    6. Hours of Operation: Operators providing fueling, customer services, and ancillary services shall be available to the public a predetermined number of hours per day, seven days per week.

     

    1. Restrictions on Self-Service

      In accordance with FAA policy, the Operator may not exercise any right or privilege that would have the effect of preventing the operator of any aircraft utilizing the airport from performing services on his or her own aircraft with his or her own employees and equipment. Aircraft owners are entitled to use the landing area of the airport and may tie-down, adjust, repair, refuel, clean, and otherwise service their own aircraft, provided the service is performed by the aircraft owner. Any unreasonable restrictions imposed on owners or operators of aircraft by airport commercial Operators will be construed as a violation of airport policy.

    2. Airport Manager

      1. The Airport Manager and/or the Sponsor shall at all times have authority to take such reasonable action as may be necessary to enforce these regulations and to efficiently manage the airport and its operations. In any contingencies not specifically covered by these rules and regulations the Airport Manager and/or the Sponsor shall be authorized to make such reasonable rules, orders and decisions as may be necessary and proper.

     

    1. Airport Privileges

      1. The Sponsor has the right to and does hereby regulate all commercial enterprises using the airport as a base of operation, whether such operation is aeronautical or non-aeronautical in nature. No commercial operation of any kind or type shall be conducted on the airport unless specifically authorized by the Sponsor.

      2. A flying club is recognized as a plan for the joint ownership of aircraft and the fair distribution of the cost of maintaining and operating such aircraft. Such operation is not considered to be commercial in nature when so operated. Neither is flight instruction by club members for other club members considered to be commercial in nature so long as there is no profit or for-hire motive involved in the operation. In all cases the Sponsor will determine if the operation of a flying club or other such organization is commercial. If determined to be commercial, the club shall conform to the requirements set forth herein for commercial Fixed Base Operators. The use of the Airport or any of its facilities in any manner shall create an obligation on the part of the user thereof to obey all the regulations herein provided and adopted by the Sponsor or hereafter provided and adopted by the Sponsor. The user shall condition the privilege of using the Airport and its facilities on the assumption of full responsibility and risk thereof. He shall release and hold harmless and indemnify the Sponsor (including the Authority and the Brantley County Commission), its officers and employees from any liability or loss resulting from such use, as well as claims of third parties. The privilege of using the Airport shall be upon the further condition that any person(s), corporations, copartnership or others desiring to use the same, shall furnish a policy of indemnity against personal injury and property damage in a reasonable sum as the Sponsor shall require.

      3. Any person violating any of the Airport rules and regulations may be punished as provided by law or ordinance or at the discretion of the Sponsor may be deprived of the use of the Airport facilities for such period of time as may be necessary to be effective.

      4. No person shall solicit funds for any purpose and no signs or advertisements may be posted at the Airport without permission of the Sponsor.

      5. Garbage, refuse and other waste material shall be placed in receptacles provided for such purpose and no person shall destroy, remove or disturb in any way buildings, signs, equipment, markers or other property on the Airport.

      6. Tenants and persons are required to keep their premises clean and clear of all rubbish, junk, debris, derelict aircraft and vehicles, and unsightly objects. If after warning by the Airport Manager the area is not cleaned, cleaning will be done by the Airport Manager and billed to the tenant or person.

    2. Vehicle Regulations

      1. Unless authorized by the Airport Manager, no highway or automotive vehicle shall be operated on the Airport except on roadways, parking areas, etc. that are specifically designated for such vehicles. Such vehicles shall be parked in the manner prescribed by the Airport Manager while on the Airport and as indicated by posted signs.

      2. No surface vehicles shall be permitted on the runways, taxiways, aprons or ramps without the express permission of the Airport Manager unless the operation of such vehicle is in accordance with prior agreement to accomplish a necessary airport purpose, service or inspection.

      3. Only a licensed pilot may drive his surface vehicle onto the ramp for loading or unloading baggage, however, he accepts full responsibility for any damage to any aircraft or airport property.

      4. No person shall operate any vehicle in a careless or negligent manner or in disregard for the safety of others, or in excess of 15 mph. All aircraft have the right-of-way over all surface vehicles.

      5. All vehicles operating within the landing area shall be painted a bright yellow or international orange, or display an international orange and white checkered flag of not less than three foot square, with one-foot squares.

      6. Every accident involving injury or property damage shall be reported to the Airport Manager.

    3. Aircraft Operations Regulations

      1. The FAA air traffic rules and regulations governing the operation of aircraft in effect as of this date as well as all additions thereto are made a part of these Airport rules and regulations as fully as if set forth herein.

      2. Aircraft engines shall be started and run up only in the places designated for such purposes. At no time shall engines be run up when hangars, shop airplanes, or any buildings or persons are in the path of the propeller stream and/or jet exhaust.

      3. No aircraft shall be parked or stored at the Airport except in the areas designated for such use. The aircraft owner/pilot shall be responsible for tying down his aircraft properly and, if failure to do so causes damage to any aircraft or property, he will be held fully responsible.

      4. The performance of aircraft and engine repair and maintenance is considered to be an Aeronautical Service regulated by the Sponsor except where such services or repairs are performed by the aircraft Sponsor or his employees. The Airport Sponsor reserves the right to designate reasonable areas where aircraft owners may perform services on their own aircraft. If such areas are designated, the Sponsor may prohibit the performance of such services in tie-down areas and prescribe rules for the use of such owner type aircraft maintenance areas.

      5. At the direction of the Airport Manager, the operator, owner, or pilot of any illegally parked aircraft on the Airport shall move the aircraft to a legally designated parking area on the Airport. If the operator refuses to comply with the directions, the aircraft owner, through the Airport Manager, may tow the aircraft to such place, at the owner's expense and without liability for damage that may result from such moving.

      6. In the event of an accident, the Sponsor, through the Airport Manager, may, in compliance with FAA and other governmental regulations, move damaged aircraft from the landing areas, ramps, aprons, or other areas at the expense of the owner and without liability for damage resulting from such moving.

      7. The pilot of an aircraft involved in an accident on or near the Airport causing personal injury or property damage shall report the accident to the Airport Manager. In the event that he is unable to do so, the owner of the aircraft or his agent shall make such report.

      8. Airport property damaged or destroyed by an accident or otherwise shall be paid for by parties responsible.

      9. The Airport Manager shall have the authority to detain any aircraft for non-payment of any charges due.

      10. No person shall taxi an aircraft until he has ascertained by visual inspection of the area that there will be no danger of collision with any person or object in the immediate area.

      11. Aircraft shall be taxied at a safe and reasonable speed with due respect for other aircraft, persons and property.

      12. All takeoffs and landings shall be confined to the runways and all movement of aircraft shall be confined to the designated areas.

      13. No person or persons, except airmen, duly authorized personnel, passengers going to or from aircraft, or persons being personally conducted by any of the above shall be permitted to enter the runway, taxiways or aprons. However, this does not give any person or persons so excepted the privilege of unrestricted use of the Airport. Those privileges are confined to the necessary use of these spaces in connection with the flights, inspections and routine duties.

    4. Rules for Aircraft Fueling Operations

      1. No aircraft shall be fueled or defueled while the aircraft engine is running or while the aircraft is in a hangar or an enclosed area.

      2. During all fueling operations the aircraft shall be grounded by an approved method.

      3. Smoking or lighting of an open flame shall be prohibited within fifty feet of any fueling operation.

      4. Fueling operations shall be conducted and fuel trucks shall be parked at least fifty feet from any hangar or building.

      5. All fuel dispensing equipment shall be of a modem design and shall be kept in a safe and non-leaking condition.

    5. Fire Regulations

      1. Smoking or lighting of an open flame is prohibited at places with posted signs, within fifty feet of any aircraft and within fifty feet of hangars, fuel trucks, fuel loading stations, or fuel tanks.

      2. No person shall start an open fire any place on the Airport without permission of the Airport Manager.

      3. No person shall store material or equipment, use flammable liquids or gases, or allow their premises to become in such condition so as to violate, in any manner, the fire code in force in the area of the Airport.

      4. Tenants of all hangars and buildings shall provide suitable fire extinguishers and equipment and they shall be kept in serviceable condition.

       

    6. Minimum Requirements for Fixed Base Operations

      1. All Fixed Base Operations at the Airport shall be full-time, progressive business enterprises, with manned office facility at the Airport during all business hours. No Fixed Base Operator shall be allowed to operate on the Airport without a fully executed lease agreement with the Sponsor.

      2. The Sponsor shall determine substantial conformance to the standards for Fixed Base Operators.

      3. Fixed Base Operators must show financial solvency and business ability to the satisfaction of the Sponsor.

      4. The minimum liability insurance that a Fixed Base Operator shall carry is $1,000,000.00 for bodily injury and $500,000.00 for property damage.

      5. Fixed Base Operators will be required to furnish the Sponsor a Performance Bond commensurate with the construction required under the minimum standards of services to be performed.

      6. All construction required herein shall be in accordance with design and construction standards established by the Sponsor for the facility involved.

      7. Land available for commercial aeronautical activities is a valuable and limited commodity. It is the policy of the Sponsor that no land areas or building space in excess of present and foreseeable requirements will be leased to any Fixed Base Operator. Additional areas will be made available to operators on the basis of need and availability. Therefore, it is the rule of the Sponsor that such land areas leased must be developed in hangars, other buildings or paved aircraft-parking ramp in accordance with a development plan approved by the Sponsor.

      8. A Fixed Base Operator (FBO) is authorized to offer or perform any or all of the following services or functions for the public. The guidelines for each service or function are listed below:

          1. Airframe or power plant repair: Sufficient hangar space, FAA certified mechanic on duty, paved outside parking area for aircraft, and paved access to the runway-taxiway system (if connecting runway or taxiway is paved).

          2. Fueling: Avgas and jet fuel storage tanks must be State approved and registered. Fuel pumps and trucks must meet all applicable local and State codes and must be approved for use by the local fire chief.

          3. Line Service: Properly trained personnel; ropes, chains, or other restraining devices and wheel chocks for each tie down position.

          4. Aircraft sales and/or rental: Sufficient office space, aircraft display area, telephone, and aircraft inventory.

          5. Flight instruction: Trained and certified instructor, classroom, telephone and restrooms, and aircraft available for instruction.

          6. Avionics: Shop area, office space with telephone and restrooms, and trained and certified personnel on duty.

          7. Aircraft storage: Sufficient hangar, T-hangar, and tie down spaces.

          8. Air taxi and charter: FAA Part 135 certification, aircraft with sufficient hangar, T-hangar, or tie down space, office with telephone and restrooms, and aircraft loading or unloading area.

          9. Agricultural spraying operation: Qualified pilot, aircraft designed for such purpose, qualified personnel on duty to properly handle dangerous chemicals, secure area to store chemicals, and properly designed and constructed wash down pad.

          10. Other reasonable terms and conditions for the privilege of engaging in these various services may be established by the Sponsor commensurate with the nature and scope of the activities involved. Such conditions may include, but are not limited to, telephone for public use, ground transportation into town, pilot and passenger lounge with restrooms, retail business area with restrooms, and coffee and/or soft drinks.

          11. Hangar space, shop areas, restrooms, and other equipment, as well as sufficient personnel shall not necessarily be accumulative for each service provided. For example, if an FBO provides both flight instruction and aircraft sales, the same restrooms and telephone could service both functions. The actual contract agreement between an FBO and the airport Sponsor shall spell out the required services of each FBO and the square footage; number of personnel, etc. which must be provided by that FBO.

      9. An FBO does not have the right to perform any service or business on the Airport unless such service or business is included in the current lease agreement with the Sponsor.